AI Disclosure Policy

Last Updated: December 12, 2025 Effective Date: December 7, 2025 Policy Version: 1.0

1. Introduction

MindLoad uses artificial intelligence (AI) technology to enhance your learning experience. This disclosure explains how AI is used in our application, what data is processed, and your rights regarding AI-processed content.

Transparency Commitment: We believe you have the right to know when and how AI is being used to process your content and generate study materials.

2. AI Technologies Used

2.1 Primary AI Systems

MindLoad utilizes the following AI technologies:

Technology	Provider	Purpose
Gemini 2.5 Flash	Google	Content analysis, flashcard generation, quiz creation, summaries
Local Processing	On-device	Text extraction, pattern recognition, offline analysis

2.2 AI Capabilities

Our AI systems can:

✅ Extract key concepts from educational documents
✅ Generate flashcards based on content
✅ Create quiz questions with multiple choice answers
✅ Summarize lengthy documents
✅ Create study plans with milestones and tasks
✅ Identify important topics and themes
✅ Suggest study priorities based on content complexity
✅ Process text-to-speech for summaries

2.3 AI Limitations

Our AI systems cannot:

❌ Guarantee 100% accuracy of generated content
❌ Replace professional educational instruction
❌ Verify the factual accuracy of source documents
❌ Provide medical, legal, or professional advice
❌ Access your personal data beyond what you upload
❌ Learn or retain information between sessions
❌ Make decisions that significantly affect you legally or financially

3. Data Processing

3.1 What Data is Processed by AI

When you upload a document, the following may be processed:

Text content extracted from PDFs, images, and documents
Document structure (headings, sections, paragraphs)
Metadata (file name, page count, document type)

3.2 What Data is NOT Processed

Your personal account information
Your study history or patterns (for AI generation)
Your location or device information
Other users' data
Content from other apps on your device

3.3 Data Transmission

Processing Type	Data Location	Encryption
Cloud AI (Gemini)	Google servers (US)	TLS 1.3 in transit, AES-256 at rest
Local Processing	Your device only	Device encryption

3.4 Data Retention by AI Providers

Google Gemini: Content is processed but NOT stored for model training
Local Processing: Data remains on your device until you delete it
MindLoad Servers: Generated content stored per our Data Retention Policy

4. AI-Generated Content Warnings

4.1 Accuracy Disclaimer

⚠️ IMPORTANT: AI-generated content may contain errors, inaccuracies, or omissions. Always verify important information with authoritative sources.

4.2 Educational Use Only

AI-generated flashcards, quizzes, summaries, and study plans are intended as study aids only. They should not be used as:

Primary sources for academic work
Substitutes for professional instruction
Medical, legal, or financial advice
Official documentation or citations

4.3 Content Verification

You are responsible for:

Reviewing AI-generated content for accuracy
Editing or correcting any errors
Verifying information against original sources
Not submitting AI-generated content as your own original work

4.4 Study Plan Accuracy

AI-generated study plans are suggestions based on content analysis. You should:

Review milestone dates and adjust as needed
Verify task breakdowns are appropriate for your learning style
Modify recommendations to fit your schedule
Use study plans as guidance, not strict requirements

5. Your Rights Regarding AI Processing

5.1 Opt-Out Rights

You have the right to:

Skip AI processing: Use manual study set creation instead
Request deletion: Remove all AI-processed content
Export data: Download your AI-generated materials
Object to processing: Contact us to opt out of AI features

5.2 Transparency Rights

You have the right to know:

When AI is processing your content (indicated by processing dialogs)
What type of AI is being used (shown in app)
How to access AI-free alternatives
How to contact us with AI-related concerns

5.3 Correction Rights

You can:

Edit any AI-generated flashcard or quiz
Delete AI-generated content you disagree with
Modify AI-generated study plans
Report inaccurate AI outputs to our team
Request human review of AI decisions

6. AI Ethics & Safety

6.1 Bias Mitigation

We actively work to:

Test AI outputs for cultural and demographic bias
Provide diverse training examples
Monitor for discriminatory patterns
Update models to reduce identified biases

6.2 Content Safety

Our AI systems include:

Filters for inappropriate content
Detection of potentially harmful material
Blocking of illegal content generation
Reporting mechanisms for safety concerns

6.3 Human Oversight

AI outputs are not automatically published
You review and approve all generated content
Our team monitors AI system performance
Critical decisions involve human review

7. Children and AI

7.1 COPPA Compliance

For users under 13 (where permitted with parental consent):

AI processing requires parental approval
Enhanced content filtering is applied
Data minimization principles are strictly enforced

7.2 Age-Appropriate Content

Our AI systems are configured to:

Generate age-appropriate study materials
Filter potentially mature content
Prioritize educational value

8. Third-Party AI Services

8.1 Google Gemini

Privacy Policy: Google AI Privacy
Terms of Service: Google AI Terms
Data Processing: Content processed per Google's AI principles

8.2 Data Sharing

We share document content with AI providers solely for:

Generating your requested study materials
No content is shared for advertising
No content is used for AI model training without consent

9. Updates to AI Systems

9.1 Model Updates

We may update AI models to:

Improve accuracy and quality
Add new features
Fix identified issues
Enhance safety measures

9.2 Notification of Changes

We will notify you of significant AI changes through:

In-app notifications
Email updates (if subscribed)
Updated policy documents

10. Regulatory Compliance

10.1 2025 AI Regulations

This policy complies with:

EU AI Act: Risk classification and transparency requirements
US State Laws: California, Colorado, and other state AI disclosure laws
FTC Guidelines: Truth in advertising for AI claims
GDPR Article 22: Automated decision-making rights

10.2 Industry Standards

We follow:

NIST AI Risk Management Framework
IEEE Ethically Aligned Design principles
Partnership on AI best practices

11. AI Use Cases in MindLoad

11.1 Flashcard Generation

How it works: AI analyzes your document and extracts key concepts to create question-answer pairs
Your control: You can edit, delete, or regenerate any flashcard
Accuracy: AI-generated flashcards may contain errors - always verify

11.2 Quiz Generation

How it works: AI creates multiple-choice questions based on your content
Your control: You can edit questions, answers, and explanations
Accuracy: Review all questions before using them for study

11.3 Summary Generation

How it works: AI condenses your document into key points and chapter summaries
Your control: You can edit summaries, expand sections, or regenerate
Accuracy: Summaries may omit important details - review original content

11.4 Study Plan Generation

How it works: AI analyzes content complexity and creates a structured study schedule
Your control: You can modify milestones, tasks, dates, and recommendations
Accuracy: Study plans are suggestions - adjust to fit your needs

12. Contact Information

AI-Related Inquiries

Email: [email protected] Subject Line: "AI Disclosure Inquiry"

Report AI Issues

Email: [email protected] Subject Line: "AI Safety Report"

General Support

Email: [email protected] Website: https://mindload.app/support

13. Summary

Aspect	Our Commitment
Transparency	Clear disclosure when AI is used
Accuracy	Warnings about potential errors
Control	You review all AI outputs
Privacy	Minimal data sharing with AI providers
Safety	Content filtering and monitoring
Rights	Opt-out and correction options
Compliance	Adherence to 2025 AI regulations

14. Acknowledgment

By using MindLoad's AI features, you acknowledge that you have read and understood this AI Disclosure Policy.

Key Points to Remember:

AI-generated content may contain errors - always verify important information
You have full control - edit, delete, or regenerate any AI-created materials
AI is a tool, not a replacement - use it to enhance your learning, not replace study
Your privacy is protected - content is processed securely and not used for training
You can opt out - contact us if you prefer not to use AI features

MindLoad Team Empowering Learning Through Responsible AI

Last Updated: December 12, 2025 Policy Version: 1.0